From tracking website updates to managing campaigns and storing design assets — Notion gives you a clear view of everything your team is working on, all in one place.
Website update requests come from every direction — events team need a new events page, HR need a staff bio updated, Communications need a new sermon series banner. A Notion database becomes the single queue for all of these requests.
Each request has: what needs changing, which page, who requested it, priority, and status. You can see exactly what's in your queue, what's been done, and what's been deprioritised.
A Notion campaign database holds every marketing initiative: the brief, objectives, target audience, key messages, deliverables, channels, timeline, and results. All in one page, all connected.
Inside each campaign page, embed a task list for each deliverable — social assets, web banners, email copy, print materials — with assignees and deadlines. Board view gives you a pipeline overview; Calendar view shows you the launch schedule.
Create a Notion page that acts as the brand asset hub — not where the files live (that's Google Drive), but the front door to them. Clear links, descriptions, and guidance on when to use each asset.
Include brand colours (with hex codes), approved fonts, logo variations and usage rules, photo guidelines, and template links. Anyone in the church wanting to create something has one place to go to stay on-brand.
Create a simple monthly log in Notion where you record key website and social metrics: page views, social reach, email open rates, and top-performing content. Not a replacement for Google Analytics — just a human-readable snapshot and interpretation.
Over time, this log becomes a valuable historical record. You can look back at what you tried, what worked, and why — without digging through analytics dashboards.
A simple Notion database for content ideas — blog posts, social series, video concepts, campaign angles. When inspiration strikes (in a meeting, during a service, on your commute), it goes into Notion immediately. Nothing is lost.
Each idea has a rough description, source, potential impact, and status. During planning sessions, sort by impact to find the best ideas to develop next.
A high-level marketing calendar database shows all planned campaigns, seasonal pushes, content series, and launches across the year. It's the 10,000-foot view — where are the busy periods? Where are the gaps? What's coming up that needs to be planned now?
Link it to your campaign database so clicking a calendar entry opens the full campaign brief. Everything connects — calendar feeds details, details feed tasks, tasks get done.
Start with your Website Update Tracker — it's the most immediately useful thing and gives you a clear picture of your workload from day one.
